A "Signature management system" is a system designed for centrally maintaining and distributing consistent, branded, email signatures for staff at an organization. It usually is integrated with the mail server.

Benefits

• Automatic
  • User signature content can be pulled from the firm's existing Exchange server contact records or Gsuite contacts. 
  • Users signatures are always up to date.
    • Users never have to install a signature. (An Outlook plugin handles it.)
    • Users signatures are always consistent.
• WYSIWYG editor
  • Admin can edit and design sigs without the need for coding.
  • Reliable web safe code generated.
  • Could even add banner ad style links to latest blog posts or alert style notices
• Firm owned account/product
  • Billed directly to the firm

Caveats

• Microsoft Exchange Server 2010
  • Has a 9kb/5000 character limit for signatures. This is *very* small.

Vendors

• Xink (GSuite & Outlook) - EDITORS’ CHOICE

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• CodeTwo (Outlook only)
• OpenSense (GSuite & Outlook)
• WiseStamp (GSuite & Outlook)
• Symprex Email signature Manager (Outlook only)
• Templafy (Outlook only) - Includes Document template management
• HornetSecurity (Outlook only)
• SignatureSatori (GSuite only)
• BlackPearl (GSuite & Outlook)
• Empower (Outlook only)